The big tab problem - solved!

I wanted an A-Z index to my A5 Info Filofax. I found only 2 letters per dividers, and on Amazon with german letters. And I also don't wanted to wait. But my tabs are too big. I want small tabs! But I find no small tabs.... And then! I found the solution: take scissor and cut it to half. Pffff. Index dividers: done. I took simple notepaper, I can write on them too.

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Inbox - in the planner???

What is an inbox?

The idea comes from the GTD system, in there you have to collect all the stuff you need to deal with - no matter it it trash, task, todo, or info material. Inbox (for me) is a place, where thing that has to be handle lands before I find it's place. What I mean about this "things"?

• receipts
• letters from school, maybe with events, or only with infos
• notes written by me (someone else)
• tickets
• emails printed out
• shopping list on a post it
• etc

Where is the inbox, and how it looks like?

My inbox was for the first time only a pocket after the dashboard in my main planner. The pocket is very useful, because not every piece of paper can be punched. If you have no time/opportunity to punch the paper, or you don't want now to deal with it, place into the pocket.

After that I read in a blog (sorry, I don't remember any more) that she has some notepaper at the beginning of the planner to write notes quick down. And this is also an inbox. You write here your ideas, a todo list, or shopping list. And you will remove this note paper later, where it belongs in your planner!

More than one inbox? Oh, yes, I have more. As I decided to remove my calendar from my main planner to be simpler to carry on, when I'm out of home, I might write something in that smaller planner. That's why, that planner is an inbox too.

The inbox extensions

We have a chalkboard in the kitchen, there can all family members write what we have to thinking on. Mostly what to buy. If I'm cooking, I don't want to take my Filofax, I write on the board quick. When the board is full, I write everything to my planner on the right place.

My phone: if I'm driving I can make audio notes with a voice recorder in my phone (I have to remember - how hard it is!!!)

Why should you have an inbox?

Simplifies your life, minimize the distraction. If you have an inbox, that gives you the opportunity stay in your task on you are working, and leave you to decide later, what to do with that info. In my daily routine I have a task, called "clean up inbox". Every morning I'm looking through, what I have here, and I put away. Do your tasks, when you have time for it! Imagine a situation (happens with me often): I'm working on my computer. My daughter comes home, and gives me a letter from the school with lot of events for the whole quarter. Yes, I could punch it at the moment, and starting write the appointments into your calendar, but it makes no sense, remember: I'm working on something! It can also happen, that you don't know yet, where you should place that piece of paper, take your time to find the best for it. Or you are away from home, get a receipt. It is going to the inbox. At home you can put away, where you have your receipts.

Good luck! Later I will come back with a tutorial, how to create your own inbox pocket, because I don't like mine, I will do a new one :)

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Where do I find my inspirations for planning?

Flylady

Flylady is a home care program, you can subscribe it, and get starting to build out your system. What I learned from that: 

• having routines
• plan for cleaning
• you can do any not-liked-activities for 15 minutes - use your clock
• you made your chaos over a long period, you can't remove that in a day, take your time
• hot spot - work on them every day

GTD

Or Getting Things Done by David Allen. It is a book what I didn't read (yet), a system for completing your tasks. I read about it on the internet. Main things (it can be inexact):

• get all todos in one place, called inbox
• than sort out where they belongs (something I remember: by computer, calls, maybe/later)
• you have to write micro actions what can be done (like call xy instead of organize a meeting) - they are doable steps, which help to accomplish the tasks. Called next action. (that would be for me not working, I have for one day maybe 50 things, what I'm doing, that would be a chaos)
• review your progress monthly, weekly, daily basis

What I use from that:

• inbox
• reviews

43folders

Find the homepage here. But better google it, what it is exactly. It is builded to working on GTD. Core of the system:

• you have 43 folders
• 12 for each month
• 31 for days
• actual month is on the front, with actual day
• when you clean up your inbox, you place the thing you have to working on to the day, when it is actual - if it is in the current month, or to the month if it is the upcoming.
• at the morning you take out the folder of the day, and working on the things, they are in. the folder of the day at the evening goes to the next month folder. 
• at the end of the month the month folder goes to the end.

I simplified this to my 17 dividers system, working with month end weeks.

Internet

I also browse a lot on the internet and read about time management, work efficacy, etc.

Videos on Youtube.

Blogs, what you should have to follow:

http://www.giftieetcetera.com/

http://homemakersdaily.com/

http://philofaxy.blogspot.ch/

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